Job Openings >> Controller
Department:Finance - Accounting
Location :St. Louis

Alaris, with their HQ located in downtown St. Louis and 7 locations throughout the Midwest, provides a one-stop shop for pre-trial and post-trial legal needs to clients around the country. Alaris is well-known as being the most technologically advanced single-source court reporting, video and trial support provider in the US. We are dedicated to the pursuit of professional excellence in the field of court reporting and trial services and are excited to explore candidates to fill our open position of Controller in our St. Louis, MO office.

The Controller is accountable for the accounting and financial operations for Alaris, to include the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, ensure the accuracy of the Company’s reported financial results, and compliance with generally accepted accounting principles.

Position Responsibilities and Functions

  • Maintain a documented system of accounting policies and procedures.
  • Manage outsourced functions, primarily with the CPA firm on estimated tax payments and submit monthly and process tax returns.
  • Oversee the operations of the accounting department, including the design of an organizational structure adequate for achieving departmental goals and objectives.
  • Ensure accounts payable are paid in a timely manner.
  • Oversight of the manager within the accounts receivable and billing departments.
  • Process bi-weekly employee payroll in a timely manner. Payroll processing includes commissions, employee expense reimbursement, and depositing 401k match through 401k website. Manage 401k loans, garnishments, and annual profit share deposit.
  • Calculate monthly Trial Commissions and Court Reporting Commissions. Verify accuracy of Court Reporting commissions through Managing Director.
  • Ensure periodic bank reconciliations are completed.
  • Check online activity for bank accounts daily, to detect fraud.
  • Complete monthly internal financial statements on a timely basis, providing analysis and understanding of variances, projections and trends.
  • Maintain an orderly accounting filing system.
  • Ensure that required debt payments are made on a timely basis.
  • Maintain a system of controls over accounting transactions.
  • Issue timely and complete financial statements.
  • Calculate and issue financial and operating metrics.
  • Manage cash flow through the bank accounts and line of credit.
  • Manage company cell phone plan.
  • Prepare Borrowing Base Certificate and submit to bank monthly.
  • Process all monthly loan and note payments.
  • Report to A/R and Billing Manager all ACH deposits received from government agencies for invoice payments processed on to National Depo.
  • Manage the creation, preparation and maintenance of the budgeting process for monthly, quarterly and annual bill payments, taxes, payroll and other expenses and income.
  • Oversee independent contractor pay.
  • Oversee the issuance of 1099’s annually for independent contractors and affiliates.
  • Comply with local, state, and federal government reporting requirements and tax filings.
  • Analyze vendor bills for opportunities to realize cost savings.
  • Coordinate the provision of information to external auditors for annual audit.
  • Perform other incidental and related duties as requested and assigned.

Job Requirements and Qualifications

  • Bachelor's degree and seven (7) years of accounting experience or any appropriate combination of education and experience.
  • Thorough knowledge of general accounting principles and practices including applicable computer applications, financial reporting, principles of budget preparation and control, pertinent federal, state and local laws, codes and regulations.
  • Must demonstrate broad conceptual judgment, initiative and ability to deal with complex accounting issues.
  • Must be proficient in MS Office and QuickBooks. Prefer experience with Integrated Payroll Systems (IPS) software.
  • Excellent organizational, planning and prioritization skills.
  • Strong analytical, problem solving and negotiation skills.
  • Ability to communicate clearly and concisely, verbally and in writing.
  • Ability to exercise sound judgment and to work successfully with all employee levels, regardless of background and perspectives.



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